National and international trips can be quite costly and the expenses are difficult to control. Even when you have cut cost in most areas, you still end up spending a huge amount of money on air travels.
First timers can get a lot of help from this article. Even the experts can polish up on their cost-cutting techniques during flights. You will learn about some fascinating ways in which you can spend less on corporate trips wherever you go.
Contents & Quick Navigation
1. Book in Advance
So many people are guilty of not booking in advance. There is always a reason behind this delay – unforeseen circumstances, client emergencies, etc.
Maybe you knew that you had to book in advance, but you just procrastinated or forgot about it. Either way, you are depriving yourself of cheap business class flights because of this negligence.
Booking in advance has a number of benefits. Getting things done efficiently before time is essential in business. Book flights in advance and you unburden yourself of one important task from your to-do list.
On the other hand, companies can encourage their employees to book tickets ahead of time, about a month. They can do so by emails or by notice. It saves money and gives room to focus on other important matters.
2. Cheapest Days to Fly
Fares can fluctuate over the week. Some days will be expensive, while some will be less costly.
You have to check their websites to find the cheapest days to fly. Many business travelers book on Mondays and Thursdays, whereas Sundays and Fridays are mostly booked by business and leisure travelers.
Hence, if you want to save money, book on Tuesdays, Wednesdays, and Saturdays. Those are the cheapest days of the week for you.
3. Cheapest Times of the Year
You need to know about the cheapest times of the year when it is most affordable to fly.
These are normally the most unpopular times to fly, which is why you save money, have less crowd at the airport, get easier access to rental cars, and of course, get cheaper deals at hotels.
The best times to fly are in early December, January, late August and in October. You basically have to book tickets when there is no rush of holiday travelers at the airport.
4. Less Expensive Airports
You may not have thought about this before. Big airports are costlier than small ones. You have to conduct research to figure this out for yourself.
Compare prices between the big airport and the small one near your area. If required, take the bus or the train to the cheapest airport, and fly from there. You can thank us later.
5. Work with TMCs
Companies can choose to take help from Travel Management Companies (TMCs) to set a travel management system for their employees. Big companies have to fly their employees to work more often than small companies.
As such, they can really get the help of TMCs regarding booking cheap tickets, receiving discounts from vendors, cheaper travel arrangements, etc.
However, small companies with fewer travel volumes can choose to manage traveling all by themselves.
6. Improve Your Travel Policies
A company can work with Travel Management Companies and educate their employees about saving money during business travels, but without having a proper company guideline on travel policies, it is difficult to maintain it.
Employees need to be aware of the travel guidelines set by the company. They need to be instructed about saving money while traveling, as it is beneficial for themselves as well as the company.
Companies can set up seminars and meetings regarding this matter to educate the employees. And of course, make the guidelines super clear in the company policy booklet, so that all employees, new and old, are aware of it.
7. Carry-On Bag Only
Another way to reduce extra charges on corporate trips is to only have a carry-on bag. There is no need for extra baggage since the trip is only for work.
Some companies may need extra baggage to fly with the employees, but it is better not to. Employees are also encouraged to take the opportunity to fly as strictly for work purposes.
If they want to go back there for a vacation, they should choose another day.
8. Plan Your Accommodation
Sometimes employees will have no choice but to go with the accommodation the company has picked out for them. The companies should be careful about the hotel they pick.
Of course, to save cost you have to get rooms at affordable pricing. But don’t disregard the quality of service and food of the hotels.
You also have to keep in mind that the employees are relying on you for their safety. So don’t disappoint them by picking hotels where their belongings may suddenly disappear.
Besides, you can book rooms in good hotels using coupons. Never miss this opportunity.
9. Grocery Store Meals
Hotel food is going to cost a lot. To save cost, employees can also buy grocery from the local supermarket.
Instead of spending tons of money on fancy food, they can prepare simple meals that are healthy and safe for consumption.
For example, ham and cheese sandwich, oatmeal, cup noodles, and soup. In addition, employees are encouraged to carry snacks and nuts, which can come handy.
We can save money on pretty much everything, even for business travels. Despite how difficult it is to do so, we have to find ways to make it work.
We have discussed the different ways you can cut cost on corporate travels, but there will always be some factors which are beyond our control. Employees may get sick or get into an accident during travels, which will end up adding on to the current expenses.
Therefore, companies and employees should always keep some emergency money to tackle such unforeseen circumstances. Other than that, follow the above tips for an inexpensive and safe trip.
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